CHIGWELL CRICKET CLUB GOVERNING RULES
Adopted on 4 February 2005
Name
1 The Club shall be called Chigwell Cricket Club and the colours of the Club shall be green and gold.
Officers
2 The Officers of the Club shall consist of the President, the Honorary Secretary, the Honorary Fixtures Secretary, the Honorary Treasurer and the Captain of the XI. Each Officer shall be elected at the Annual General Meeting.
Management
3 The management of the Club shall be vested in a Committee consisting of the Officers (apart from the President), a Social Secretary (who shall be responsible for organising the Club’s social events and tour accommodation) and one other member of the Club to be elected at each Annual General Meeting. Four members of the Committee shall form a quorum.
3.1 The Committee shall have the power to fill any vacancies which may occur in it during the year.
Duties of the Honorary Secretary
4 The Honorary Secretary shall:
4.1 Maintain the records of the Club apart from the financial records.
4.2 Arrange quarterly meetings of the Committee and also upon the written request of four members of the Committee.
4.3 Arrange the Annual General Meeting and, upon the written request of at least two-thirds of the members eligible to vote, any other general meeting of members.
4.4 Produce the minutes of each Committee Meeting and of the Annual General Meeting and of any other general meetings.
4.5 Be the alternative signatory on any cheques drawn by the Club on its bank account.
4.6 Generally correspond with members.
4.7 Be the Club Welfare Officer (see Rule 19.1 below).
Duties of the Honorary Fixtures Secretary
5 The Honorary Fixtures Secretary shall:
5.1 Be responsible for arranging all playing fixtures of the Club.
5.2 Generally correspond with opposition clubs and with cricket associations of which the Club is a member.
Duties of the Honorary Treasurer
6 The Honorary Treasurer shall:
6.1 Keep and maintain the financial books and records of the Club.
6.2 Be the first signatory on any cheques drawn by the Club on its bank account.
6.3 Report on the financial position of the Club at each Committee Meeting.
6.4 Report on the financial position of the Club at each Annual General Meeting.
6.5 Generally be responsible for the financial affairs of the Club.
Captain of the XI
7 The Captain of the XI shall:
7.1 Select the team for each fixture. In doing this he shall take account of the number of fixtures in the season where a member eligible to play has not been selected for the team.
7.2 Liaise with the opposition and advise the opposition as soon as possible if the Club is unlikely to be able to fulfill a fixture or if the Club’s ground is unlikely to be fit for play.
7.3 In acordance with Rule 19.3 below, provide instructions to the parent or legal guardian of a member under 18 years of age in advance of each match or tour.
Membership
8 Membership of the Club shall be open to all irrespective of age, gender, disability, race, ethnic origin, creed, colour, social status, and sexual orientation and shall
consist of:
8.1 Full Playing Members who have been elected to membership by the Committee.
8.2 Junior Playing Members (those aged 16 or under) who have been elected to membership by the Committee.
8.3 Non-Playing Members who have been elected to membership by the Committee. Such members shall be entitled to vote on all matters affecting the Club apart from playing matters. The Committee will decide whether a matter is considered a playing matter.
Annual Subscription
9 The Annual Subscription shall be payable on the 1st of January in each year and shall be as follows:
9.1 £50 for Full Playing Members (increased to £60 if not paid by 1 March in the year, apart from new members in that year).
9.2 £15 for Junior Members.
9.3 £10 for Non-Playing Members.
10 The Committee shall have the power to debar any member whose subscription remains in arrears for two months.
11 Any changes to the levels of subscription shall be recommended by the Committee but subject to approval of at least two-thirds of the members of the Club eligible to vote at a general meeting.
Resignations
12 Resignations shall be given in writing and addressed to the Honorary Secretary.
Expulsion
13 The Committee shall have the power to expel any member for discreditable conduct or persistent breach of the Rules.
Annual General Meeting
14 The Annual General Meeting shall be held within one month of the financial year end of the Club. Not less than 14 days notice of the AGM shall be given to the members by the Honorary Secretary, specifying the time and place of the meeting.
14.1 The Honorary Secretary will prepare an agenda of the issues to be discussed at the AGM and will distribute this at the meeting.
14.2 The agenda will include a report from each of the Club’s Officers (apart from the President).
14.3 At any general meeting, nine Full Playing Members shall form a quorum. Election of Officers and Committee
15 All Officers and members of the Committee shall retire at each AGM but will be eligible for re-election.
15.1 All elections shall be properly proposed and seconded, and the decision shall be on a majority vote.
15.2 Any Member may nominate a person for election as an Officer or member of the Committee.
Vice-Captains
16 At each AGM, two vice-captains shall be elected.
16.1 The responsibility of the vice-captains is to assume the responsibilities of the Captain for any matches where the Captain is not playing.
16.2 For any match in which they are playing, the vice-captains shall be responsible for
the following:
• the collection of the match fees and updating the match fee/availability book accordingly;
• requesting the availability for the next match of each player and updating the match fee/availability book accordingly; and
• ensuring that the boundary markers, the scoreboard and any other equipment are cleared away properly after the match.
Rules
17 The original of these Rules, and any amendments made thereto, shall be kept by the Honorary Secretary.
17.1 Each new member of the Club shall made aware of these Rules and given a copy of the Rules if requested.
17.2 No rule shall be amended nor a new rule adopted without the consent of a two-thirds majority of those voting at a general meeting.
Power of the Committee
18 The Management Committee shall be empowered to deal with any matter arising in connection with the Club that is not provided for in these Rules.
Welfare of Young People
19 The Club will ensure a duty of care to all members of the Club by adopting and implementing the ECB Safe Hands, Welfare of Young People in Cricket policy and any future versions of the policy.
19.1 The Club Welfare Officer will be the Honorary Secretary of the Club.
19.2 A person can only be a member of the Club if he or she has completed a self declaration form or, in the case of a member under 18 years of age, the appropriate parental/legal guardian consent forms have been completed.
19.3 In advance of each match or tour, the Club Captain will provide instructions to the parent or legal guardian of a member under 18 years of age. These instructions will include any travelling arrangements and details of the match venue.
PROCEDURE FOR NEW JOINERS
(As agreed at the Committee Meeting on 29 June 1998.)
1 The person introducing the prospective member should ask them if they would like to join.
2 If the answer is yes, within the next four weeks, the name of the person plus the names of his proposer and seconder should be given to the Honorary Secretary.
3 The Secretary will then consult the Committee (either at a Committee Meeting or otherwise) and, if necessary, organise a vote to find out whether or not membership should be approved. A majority of Committee Members must vote for membership in order for the person to be so elected. As set out in the Club Rules, a quorum of four is required for a Committee Meeting.
4 The prospective member will be informed of the Committee’s decision. If he has been elected, he must pay his subscription to the Treasurer straight away.
